THE UNITED REFORMED CHURCH COLEHAM HEAD SHREWSBURY SY3 7BJ
ADMISSION ADULTS £5.00 CHILDREN £2.00 FAMILY TICKET 2 ADULTS + 3 CHILDREN £12.00 UNDER 5'S FREE
VIP EARLY BIRD PREVIEW. ENTRY FROM 9AM ADULTS £6 CHILDREN £3.00 FAMILY TICKET 2 ADULTS + 3 CHILDREN £14.00 (50 TICKETS ONLY)
With a personal interest in this immensely popular hobby, and and in response to to the success of our first railway show in October 2018, we as Event Organisers are absolutely delighted to be hosting more Model Railway Shows in Shrewsbury. We will have a super display of layouts in various gauges, an opportunity for you to browse related trade stands and a chance for you to meet up with fellow modellers both old and new! It will be a family friendly event, with something for all to enjoy. Our Whistle Stop Cafe will be open for the duration of the event so come and make a day of it, we would all love to see you there.
Information for Exhibitors - Demonstrators -Traders
General information for Exhibitors and Traders
The venue will be open to set up from 6pm to 8pm on Friday 23rd October 2020, and from 8am on Saturday 24th October 2020. The event will be open to the public from 10am on Saturday, and a limited number of Early Bird tickets will be available for a preview from 9am. Break down will be from 16:00 - 18:00
Pitch spaces for traders will be allocated prior to the event and a plan will be on display on the day Each pitch for traders and demonstrators will accommodate a minimum of 6ft frontage table. If you require a larger space, you will need to book more than one pitch. The fee for trading at this event is £30 per stall per day if you can provide your own 6ft table. If you don't have your own table, we can hire one for you at an additional charge of £5. Tables for Exhibitors will be provided free of charge.
WE KINDLY REQUEST ALL TRADERS, EXHIBITORS AND DEMONSTRATORS TO COMPLETE THE RELEVANT BOOKING FORM BELOW PLEASE.
We occasionally run a raffle, and would kindly ask both Traders and Exhibitors to donate a small prize.
Lunch will be provided for all traders, demonstrators and exhibition attendees. There will be a choice of either hot food (This will vary depending on the caterer hired) or cold food (A lunch bag with sandwiches, crisps, water etc) and you will be given a voucher on the day to be redeemed at your convenience at 12 noon onwards.
A drink station will also be available for you to serve yourself with tea, coffee or water. Cups are provided, but if you would like to bring your own that would be appreciated.
Refreshments will also be on sale throughout the day.
Will be running a raffle, anyone wishing to donate a prize will be very gratefully received. Thank you.
Please be sure to read through the Terms and Conditions below.
Thank you for choosing Chantilly Grey, please don't forget to Like and Share our posts on Facebook, and follow us on Twitter and Instagram, we advertise our events heavily but every little helps! If you are able to distribute flyers or put up a poster, please just ask, we have both which we can send to you free of charge. If you would like us to promote your products on our website and Facebook page please send us suitable images and we will endeavour to include.
Please ensure that you have all the relevant insurance up to date. We look forward to seeing you. Any questions please do not hesitate to contact us.
OS Map Reference SJ 49706 12322 Postcde SY3 7BJ
Terms and Conditions
1 BOOKING AND PAYMENT Successful applicants must make payment in full upon receipt of invoice to secure their booking. A Stall space is £25-£45 depending on event type and location, and £55-£85 for a two day event.
2 ACCEPTANCE OF APPLICATION FOR STALL SPACE Due to the limited space available, the Organiser shall have the discretion to accept or refuse any application without being required to give an explanation. Successful applicants will be notified promptly and in good time.
3. PRODUCT DEFINITION No goods other than those described on the application form may be exhibited without the prior written approval of the organiser and the organiser shall have the discretion to require the removal of any item not so approved.
4. FOOD EXHIBITORS Please note that all Health & Safety and training certificates should be available for inspection.
5. STAND ALLOCATION Requests for stands in specific positions will be considered sympathetically but no such request should be deemed as being binding on the organiser. Stand allocations will be made taking into account the nature of product, type of demonstration and the general layout.
5.a OUTSIDE EVENTS In the event of inclement weather, if overhead cover is not available, stall holders will need to provide their own gazebo. The gazebo should be no bigger than 3 x 3metres in size. Stall holders are required to inform the event organisers if they intend to bring a gazebo so appropriate space can be allocated on the site.
6 STAND SIZES The Stall holder is responsible for booking adequate stand space for his/her entire display, including access. A pitch space measures 6ft unless otherwise stated.
7.ELECTRICITY Access to electricity is available at some locations, but limited. If you require a power point please inform the organiser on your booking form and they will endeavour to locate a stall near to a socket, if one is available. If the event is outside, electricity will not be available and vendors will need to bring their own generator.
8.TABLES AND CHAIRS A table is NOT provided. If you wish to hire a table, please indicate on your application form. Stall holders must complete their stand at least 30 minutes before the Fair opens. As space is of a premium, please stow all boxes and packaging away safely, clear of gangways and alleyways. The stall holder is responsible for the disposal of any rubbish.
9. CONCLUSION OF EVENT All Stallholders are requested to stay for the duration of the event unless there are exceptional circumstances. Out of courtesy for other traders please do not pack away until the close of business. Empty stalls have a detrimental effect on other Traders who have also paid to attend a full event.
10. PARKING Where a car park is available, stall holders park at their own risk. Chantilly Grey will not accept responsibility for any losses, damages or accidents.
11.REFUNDS Refunds will not be given in the event of cancellation by the stallholder, poor sales, bad weather or any other event that the organiser has no control over including low visitor numbers.
12. EXPENSES Overnight accommodation is not automatically provided for any of our traders, exhibitors or entertainers. We will consider contributing to fuel expenses for Model Railway Exhibitors and Entertainers upon application.
13. Finally, we want your experience at Chantilly Grey events to be a good one. Please do not hesitate to contact us if you require further assistance. We welcome all feedback and look forward to working with you again. If your application is successful an invoice will be sent to you with payment options.
An A5 full colour programme will be produced to compliment the event. This will be available leading up to the show and of course available on the day. All Traders, Demonstrators and Exhibitions will be listed, however if you wish to take out further advertising space the following options are available.
Full Page £75 ( 200mm x 138mm) Half Page £50 (138mm x 95mm) Quarter Page £40 (95mm x 65mm) Classified £15 (65mm x 45mm)
Please indicate in the menu below if you would like to be included. We also offer a simple artwork service if required at no extra cost.